The new Residency Management System came into effect on July 7, 2012, rendering the previous Alien Registration System obsolete. At the same time, given that alien registration cards serve as pieces of personal identification, the Immigration Services Agency has been charged with their management. For foreign nationals who wish to verify information pertaining to their own alien registration card and/or request a copy, please refer to the guidelines under the section for "Procedures for requesting disclosure."
The personal information recorded in the alien registration card of:
(1) The individual whose information is recorded; or
(2) If the requester is a minor or an adult ward, their legal representative (someone with parental authority or the guardian of an adult).
Only those who fall under (1) or (2) above may request disclosures.
Requests from voluntary representatives will not be honored.
(1) One’s own alien registration card
(2) Alien registration cards other than one’s own
* Since (2) is a request for personal information recorded on an alien registration card belonging to someone other than the requester, only one's own personal information will be disclosed (excluding information that the requester would already know).
The personal information tied to an alien registration card (before the Alien Registration Act was abolished on July 9, 2012) includes items 1 to 24 as recorded in applications made through a given municipality, which are listed below.
However, any information which was not provided in an application will not have been recorded. Moreover, as a result of previous revisions to the alien registration system, it is possible that not all personal information which was submitted has been retained.
(1) Name; (2) Sex; (3) Date of birth; (4) Nationality; (5) Occupation; (6) Passport No.; (7) Passport date of issue; (8) Date of issue registration; (9) Alien Registration No.; (10) Date of landing permission; (11) Residence status; (12) Period of stay; (13) Birthplace; (14) Residential address or other relevant location in one’s country of origin; (15) Place of residence; (16) Name of the head of the household; (17) Relationship to the head of the household; (18) Name and address of one’s workplace or office; (19) If the head of the household, then the other members of said household (their relationship to the head of the household, names, dates of birth, and nationalities); (20) One’s father/mother/spouse who is located in Japan (if they were not listed in (19), along with their names, dates of birth, and nationalities); (21) Signatures; (22) Photographs; (23) Changes to registered information; and (24) Revisions and amendments.
* Changes to information recorded on alien registration cards submitted to a local government office earlier than July 8, 2012, (including name, nationality, occupation, residence status, period of stay, name of the head of the household, relationships, place of residence, etc.) will also be included.
* For more information regarding the format of alien registration cards, please refer to this image - PDF (in Japanese).
(1) 2. Method of requested disclosure
Please use either method a or b in order to ensure prompt disclosure (issuance/sending of copies, etc.).
If you wish for a copy to be sent, please include a letter pack for reply or a reply envelope with a postal stamp. (The postage depends on weight for standard-sized postal mail (see note); please add postage for express or registered mail.)
(Note) Postage approximations (for one request for disclosure of an alien registration card)
If the start of the request period is from 1960 or later, usually 94 yen of postage is required.
If the start of the request period is from 1959 or earlier, 140 yen or 210 yen in postage may be required because of the larger amount of records.
(2) 3. Handling fees
Please affix 300 yen in revenue stamps to the form for each application (do not postmark the form).
As the applicant’s identity must be verified, supporting documents are required.
Please refer to this guide for a list of approved forms of ID.
Please also attach supporting documents (e.g., family register) if one’s current name and name at the time of the request are different due to marriage, etc.
* If you wish for submitted documents to be returned, please notify the agency by attaching a note expressing so (in Japanese).
By law, requests for disclosure must be addressed within 30 days from the date of their submission.
However, the actual time required to process a request varies on a case-by-case basis.
For answers to frequently asked questions, please click here.
Please submit (or send) the disclosure request form and the necessary personal identification to the following address and division:
Immigration Information Disclosure Section, Information System Management Office, General Affairs Division, Immigration Services Agency. (Map)
* If submitting by mail, please write the recipientthe Japanese recipient name found on the "Map" page above.
Location: Yotsuya Tower 13F, 1-6-1 Yotsuya, Shinjuku-ku, Tokyo, 160-0004
Hours: 9:00 a.m. to 5:00 p.m. (excluding Saturdays, Sundays, national holidays, and over the New Year's period)