Considering the societal role which has been played by the copies of alien registration files and the certificates of information entered in alien registration files up until now, if a person listed in point 3 uses the method described in point 4 to request the issuance of a copy of the alien registration file for a deceased person, that copy shall be issued only if it can be confirmed that the requester meets the criteria in (1) to (3) in point 3 below.
However, if the alien registration file includes personal information pertaining to those besides the deceased party and the requester, such information cannot be provided, as stipulated in the Act on the Protection of Personal Information Held by Administrative Organs. Therefore, a copy will be issued after creating a copy in which that information has been deleted. This process will not be a disclosure from the Act on the Protection of Personal Information Held by Administrative Organs. Instead, it will be a provision of information as part of government services.
(1) Please bring or send the following items by postal mail to the counter in order to request issuance.
② Documents for requester to confirm
Please see the attachment for details - PDF (in Japanese)
* If you wish for submitted documents to be returned, please notify the agency by attaching a note saying so (in Japanese).
③ Please select the pertinent method in order to ensure prompt issuance (issuance/sending of copy, etc.).
If you wish for a copy to be sent, please include a letter pack for reply or a reply envelope with a postal stamp. (The postage depends on weight for standard-sized postal mail (see note); please add postage for express or registered mail).
(Note) Postage approximations (for one request for issuance of alien registration file of a deceased foreign national)
If the start of the request period is from 1960 or later, usually 94 yen of postage is required.
If the start of the request period is from 1959 or earlier, 140 yen or 210 yen in postage may be required because of the larger amount of records.
④ Handling fee
No handling fee is required.
(2) The contact and postal address for request of issuance forms are as follows.
Where to submit: Immigration Information Disclosure Section, Information System Management Office, General Affairs Division, Immigration Services Agency. (Map).
* If submitting by mail, please use the Japanese recipient name found on the "Map" page above.
Location: Yotsuya Tower 13F, 1-6-1 Yotsuya, Shinjuku-ku, Tokyo, 160-0004
Hours: 9:00 a.m. to 5:00 p.m. (excluding Saturdays, Sundays, national holidays, and over the New Year's period)