Manuals and forms

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* In order to be able to use the online residency application system, you first have to submit a request for use to a Regional Immigration Services Bureau.

Please consult the manuals, reminders, and various forms when using the online residency application system.

• Read more (in Japanese)

Required documents check sheet→ New application (in Japanese) Additional application (in Japanese) Periodic report (in Japanese)

When having difficulties submitting documents through the Online Residency Application System, please refer to the following → Reference form (Word; in Japanese) Reference form (PDF; in Japanese)

See here for more information about the various forms used when applying through the online residency application system.

Attached Form 1-1	Application to use the online residency application system (for employees of an affiliated organization)	Excel (in Japanese)	PDF (in Japanese)	Example (in Japanese)
Attached Form 1-2	Application to use the online residency application system (for approved lawyers)	Excel (in Japanese)	PDF (in Japanese)	Example (in Japanese)
Attached Form 2-1	Written vow		PDF (in Japanese)
Attached Form 2-2	Written vow (for public interest corporations or registered support organizations)		PDF (in Japanese)
Attached Form 3	List of affiliated foreign nationals	Excel (in Japanese)	PDF (in Japanese)
Attached Form 4	List of subordinate implementing organizations	Excel (in Japanese)	PDF (in Japanese)
Attached Form 5	List of foreign nationals affiliated with the implementing organization	Excel (in Japanese)	PDF (in Japanese)
Attached Form 8	Periodic reports	Excel (in Japanese)	PDF (in Japanese)
Attached Form 9	List of users of the online residency application system	Excel (in Japanese)	PDF (in Japanese)
Attached Form 11	Resignation report	Excel (in Japanese)	PDF in (Japanese)
Attached Form 12	Request to remove the information of a user of the online residency application system	Excel (in Japanese)	PDF (in Japanese)
Attached Form 15	Application to confirm the ID and password for the online residency application system	Excel (in Japanese)	PDF (in Japanese)
Attached Form 17-1	Application to change the information of a user of the online residency application system (for staff of an affiliated organization)	Excel (in Japanese)	PDF (in Japanese)
Attached Form 17-2	Application to change the information of a user of the online residency application system (for approved lawyers)	Excel (in Japanese)	PDF (in Japanese)
Reference Form 2	Request to withdraw an application to use the online residency application system		PDF (in Japanese)
Reference Form 3	Request to add a foreign national eligible for the online system		PDF (in Japanese)
Reference Form 4	Request to add an implementation organization eligible for the online system		PDF (in Japanese)
Reference Form 5	Request to add a foreign national affiliated with an implementation organization eligible for the online system		PDF (in Japanese)
Reference Form 8	Request from an affiliated organization	Word (in Japanese)

Please attach this data instead of a photograph if applying as something other than mid to long-term resident (persons with "Official" status of residence, etc.)

• JPEG

You can enter application information for multiple people at once by using the Excel files in the links below.

• Application for extension of period of stay (in Japanese)
• Application for change of status of residence (in Japanese)
• Application for issuance of a Certificate of Eligibility (in Japanese)

You can use the linked Excel file to check the data (lined up vertically) in the template file for bulk applications.

• Tool to confirm the information of multiple applications

Please contact your nearest Regional Immigration Services Bureau

Online residency application system help desk

Tel: 050-3786-3053
E-mail: mjf.support.cw@hitachi-systems.com
Telephone assistance: Monday to Friday, 9:00 a.m. to 5:00 p.m.
(Excluding national holidays as stipulated by the National Holiday Act, and the period from December 29 to January 3 of the following year.)
Email inquiries: 24 hours a day, 365 days a year

* Operators are available in Japanese or English. Please note that it may take some time for us to respond to your inquiry.
Please do not attach any files to email inquiries, as we are unable to accept any attachments.