Manuals and forms
* In order to be able to use the online residency application system, you first have to submit a request for use to a Regional Immigration Services Bureau.
Manuals
Please consult the manuals, reminders, and various forms when using the online residency application system.
Required documents check sheet→ New application (in Japanese)
Additional application (in Japanese) Periodic report (in Japanese)
When having difficulties submitting documents through the Online Residency Application System, please refer to the following → Reference form (Word; in Japanese)
Reference form (PDF; in Japanese)
Forms
See here for more information about the various forms used when applying through the online residency application system.
| Attached Form 1-1 | Application to use the online residency application system (for employees of an affiliated organization) | Excel (in Japanese) |
PDF (in Japanese) |
Example (in Japanese) |
|---|---|---|---|---|
| Attached Form 1-2 | Application to use the online residency application system (for approved lawyers) |
Excel (in Japanese) |
PDF (in Japanese) |
Example (in Japanese) |
| Attached Form 2-1 | Written vow | PDF (in Japanese) |
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| Attached Form 2-2 | Written vow (for public interest corporations or registered support organizations) | PDF (in Japanese) |
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| Attached Form 3 | List of affiliated foreign nationals | Excel (in Japanese) |
PDF (in Japanese) |
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| Attached Form 4 | List of subordinate implementing organizations | Excel (in Japanese) |
PDF (in Japanese) |
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| Attached Form 5 | List of foreign nationals affiliated with the implementing organization | Excel (in Japanese) |
PDF (in Japanese) |
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| Attached Form 8 | Periodic reports | Excel (in Japanese) |
PDF (in Japanese) |
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| Attached Form 9 | List of users of the online residency application system | Excel (in Japanese) |
PDF (in Japanese) |
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| Attached Form 11 | Resignation report | Excel (in Japanese) |
PDF in (Japanese) |
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| Attached Form 12 | Request to remove the information of a user of the online residency application system | Excel (in Japanese) |
PDF (in Japanese) |
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| Attached Form 15 | Application to confirm the ID and password for the online residency application system | Excel (in Japanese) |
PDF (in Japanese) |
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| Attached Form 17-1 | Application to change the information of a user of the online residency application system (for staff of an affiliated organization) |
Excel (in Japanese) |
PDF (in Japanese) |
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| Attached Form 17-2 | Application to change the information of a user of the online residency application system (for approved lawyers) |
Excel (in Japanese) |
PDF (in Japanese) |
|
| Reference Form 2 | Request to withdraw an application to use the online residency application system | PDF (in Japanese) |
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| Reference Form 3 | Request to add a foreign national eligible for the online system | PDF (in Japanese) |
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| Reference Form 4 | Request to add an implementation organization eligible for the online system | PDF (in Japanese) |
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| Reference Form 5 | Request to add a foreign national affiliated with an implementation organization eligible for the online system | PDF (in Japanese) |
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| Reference Form 8 | Request from an affiliated organization | Word (in Japanese) |
Data for those who do not require a photograph
Please attach this data instead of a photograph if applying as something other than mid to long-term resident (persons with "Official" status of residence, etc.)
Template file for bulk applications
You can enter application information for multiple people at once by using the Excel files in the links below.
Tools to confirm the information of multiple applications
You can use the linked Excel file to check the data (lined up vertically) in the template file for bulk applications.
Inquiries
Inquiries regarding procedures
Inquiries regarding system operations
Online residency application system help desk
Tel: 050-3786-3053
E-mail: mjf.support.cw@hitachi-systems.com
Telephone assistance: Monday to Friday, 9:00 a.m. to 5:00 p.m.
(Excluding national holidays as stipulated by the National Holiday Act, and the period from December 29 to January 3 of the following year.)
Email inquiries: 24 hours a day, 365 days a year
* Operators are available in Japanese or English. Please note that it may take some time for us to respond to your inquiry.
Please do not attach any files to email inquiries, as we are unable to accept any attachments.
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