Manuals and forms

* In order to be able to use the online residency application system, you first have to submit a request for use to a Regional Immigration Services Bureau.

Manuals

Please consult the manuals, reminders, and various forms when using the online residency application system.

Required documents check sheet→ New application (in Japanese)Excel Additional application (in Japanese) Excel Periodic report (in Japanese)Excel

When having difficulties submitting documents through the Online Residency Application System, please refer to the following → Reference form (Word; in Japanese)Word Reference form (PDF; in Japanese)PDF

Forms

See here for more information about the various forms used when applying through the online residency application system.

Attached Form 1-1 Application to use the online residency application system (for employees of an affiliated organization) Excel (in Japanese)Excel PDF (in Japanese)PDF Example (in Japanese)PDF
Attached Form 1-2 Application to use the online residency application system
(for approved lawyers)
Excel (in Japanese)Excel PDF (in Japanese)PDF Example (in Japanese)PDF
Attached Form 2-1 Written vow   PDF (in Japanese)PDF  
Attached Form 2-2 Written vow (for public interest corporations or registered support organizations)   PDF (in Japanese)PDF  
Attached Form 3 List of affiliated foreign nationals Excel (in Japanese)Excel PDF (in Japanese)PDF  
Attached Form 4 List of subordinate implementing organizations Excel (in Japanese)Excel PDF (in Japanese)PDF  
Attached Form 5 List of foreign nationals affiliated with the implementing organization Excel (in Japanese)Excel PDF (in Japanese)PDF  
Attached Form 8 Periodic reports Excel (in Japanese)Excel PDF (in Japanese)PDF  
Attached Form 9 List of users of the online residency application system Excel (in Japanese)Excel PDF (in Japanese)PDF  
Attached Form 11 Resignation report Excel (in Japanese)Excel PDF in (Japanese)PDF  
Attached Form 12 Request to remove the information of a user of the online residency application system Excel (in Japanese)Excel PDF (in Japanese)PDF  
Attached Form 15 Application to confirm the ID and password for the online residency application system Excel (in Japanese)Excel PDF (in Japanese)PDF  
Attached Form 17-1 Application to change the information of a user of the online residency application system
(for staff of an affiliated organization)
Excel (in Japanese)Excel PDF (in Japanese)PDF  
Attached Form 17-2 Application to change the information of a user of the online residency application system
(for approved lawyers)
Excel (in Japanese)Excel PDF (in Japanese)PDF  
Reference Form 2 Request to withdraw an application to use the online residency application system   PDF (in Japanese)PDF  
Reference Form 3 Request to add a foreign national eligible for the online system   PDF (in Japanese)PDF  
Reference Form 4 Request to add an implementation organization eligible for the online system   PDF (in Japanese)PDF  
Reference Form 5 Request to add a foreign national affiliated with an implementation organization eligible for the online system   PDF (in Japanese)PDF  
Reference Form 8 Request from an affiliated organization Word (in Japanese)Word    

Data for those who do not require a photograph

Please attach this data instead of a photograph if applying as something other than mid to long-term resident (persons with "Official" status of residence, etc.)

Template file for bulk applications

Tools to confirm the information of multiple applications

You can use the linked Excel file to check the data (lined up vertically) in the template file for bulk applications.

Inquiries

Inquiries regarding procedures

Inquiries regarding system operations

Online residency application system help desk

Tel: 050-3786-3053
E-mail: mjf.support.cw@hitachi-systems.com
Telephone assistance: Monday to Friday, 9:00 a.m. to 5:00 p.m.
(Excluding national holidays as stipulated by the National Holiday Act, and the period from December 29 to January 3 of the following year.)
Email inquiries: 24 hours a day, 365 days a year

* Operators are available in Japanese or English. Please note that it may take some time for us to respond to your inquiry.
Please do not attach any files to email inquiries, as we are unable to accept any attachments.

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