Personal information protection

Updated on October 1, 2020

In accordance to the laws related to personal information held by governmental agencies, anyone can request the disclosure of their own personal information (retained personal information) from the Immigration Services Agency.

Furthermore, anyone can request a revision if the details of the disclosed retained personal information are thought to be inaccurate. They can also request a suspension of use of the information if it is thought to have been acquired, used, or provided by improper means.

In accordance with the principles of the law, the Immigration Services Agency has established the "Immigration Services Agency Retained Personal Information Protection and Management Guidelines - PDF (in Japanese)." The Agency shall strive to protect the rights and interests of individuals by appropriately handling personal information.

1. List of locations where disclosure requests can be submitted

Below is a list of counters where one can request the disclosure of retained personal information from the Immigration Services Agency.

• List of locations at which disclosure requests can be submitted

1. Disclosure, revision, and use suspension request forms
   • Word (in Japanese)
   • PDF (in Japanese)
2. Forms for alien registration cards - How to fill out the form (in Japanese)
   • Word (in Japanese)
   • PDF (in Japanese)
   • Requests for disclosure of alien registration cards
   • Simplified Japanese
3. Forms for the issuance of a copy of a deceased foreign resident's alien registration card - How to fill out the form (in Japanese)
   • Word (in Japanese)
   • PDF (in Japanese)
   • Request for the issuance of a copy of the a deceased foreign resident's alien registration card
   • Simplified Japanese
4. Forms for immigration (return) records - How to fill out the form (in Japanese)
   • Word (in Japanese)
   • PDF (in Japanese)
   • Request for disclosure of immigration records
   • Simplified Japanese

* Please see this for documents the applicant must confirm when submitting a request.

* Disclosure of personal information including My Number (Individual Number)
Please fill in the required fields of the following application to request a revision or use suspension. Word (in Japanese) PDF (in Japanese)

* Authorization for voluntary representative to request disclosure, revision, or use suspension of designated personal information. PDF (in Japanese)

Examination criteria for disclosure of personal information held by the Immigration Services Agency (in Japanese)

Criteria for deciding whether or not to disclose information when a request for disclosure of personal information from the Immigration Services Agency is made.

Method of disclosing personal information held by the Immigration Services Agency (in Japanese)

The method of disclosing personal information held by the Immigration Services Agency.

Personal information file register  (e-Gov counter)

You can search personal information files held by the Immigration Services Agency.

Protection of personal information handled by companies for activities under Immigration Services Agency jurisdiction

Provision of anonymized personal information held by an administrative organ

System overview and procedures