Application for extension of period of stay

Name of procedure Application for extension of period of stay
Procedural basis Immigration Control and Refugee Recognition Act, Article 21
Individuals subject to procedure Foreign nationals who wish to extend their current status of residence
Application period Before the end of the period of stay. (Approximately three months before the end of the period of stay for those whose period of stay is six months or longer. However, there are cases when applications are accepted three months or earlier due to approved special circumstances, such as hospitalization, long-term business trips, etc. Please contact the Regional Immigration Services Bureau to which the application will be submitted beforehand.)
Applicant
  1. The applicant (a foreign national wishing to stay in Japan)
  2. Representative
    Legal representative of the applicant
  3. Proxy
    1. The following persons who have been approved by the Director-General of a Regional Immigration Services Bureau as a proxy and have received a request from the applicant to serve as their proxy
      1. Staff of an institution run by or employing the applicant
      2. Staff of an institution where the applicant is either a trainee or instructor
      3. An organization that oversees activities designed to help foreign nationals acquire skilled labor expertise or knowledge
      4. Staff of public interest corporations dedicated to seamlessly hiring and accepting foreign nationals
    2. Attorneys or paralegals who have notified the Director-General of a Regional Immigration Services Bureau and received a request from the applicant to serve as their proxy
    3. Should the applicant be under the age of 16, or if they are unable to make an appearance at an immigration office by themselves due to illness (Note) or for other reasons, a relative, cohabitant, or similar individual deemed appropriate by the Director-General of a Regional Immigration Services Bureau
      (Note) In case of "illness," please bring a medical certificate or a similar document as proof.

Reminders

  • While the applicant does not need to appear in person at the Regional Immigration Services Bureau when the Application for Extension of Period of Stay is submitted by proxy, the applicant must be in Japan. Please be aware, however, that there are cases when the applicant will need to make an appearance, such as if the agency has specific questions they wish to ask.
Recipient of processed residence card

Same as above

(Note) An employee of the applicant’s company/school, spouse, child, sibling, etc. cannot receive the residence card unless they fall under criteria 1 to 3 above.

Handling fee 4,000 yen when receiving the permission (paid with revenue stamps) Fee Payment Form (PDF)PDF (Excel)Excel
Required documents, etc.
  • Application
  • Photograph (one; write your name on the back of the standard photograph described below and submit by attaching it to the application)
    * Applicants under the age of 16 do not need to submit a photograph. Photographs are not required for those who are not mid to long-term residents, nor for those who wish to extend their period of stay for three months or less.
    (mm)
    Photograph size
    1. The photograph must contain only the applicant.
    2. The dimensions of the photograph, excluding the edges, must meet all of the requirements for the sizes indicated in the diagram. (The size of the face must be measured from the top of the head (including hair) to the tip of the chin.)
    3. You must face the camera and cannot wear a hat.
    4. There must be no background (including no shadow).
    5. It must be a clear photograph.
    6. It must have been taken within three months of the date of submission.
  • Submit materials depending on activities in Japan
  • Present residence card (including certificate of alien registration, which is deemed to be a residence card; same hereinafter)
    * Limited to those receiving the same issued card.
    * If somebody other than the applicant submits an application for extension of period of stay, make sure that the applicant has a copy of their residence card with them.
  • Present written permission to engage in an activity other than those permitted by the status of residence previously granted; (limited to individuals to whom this written permission has been issued)
  • Present passport (or Certificate of Eligibility)
  • When unable to present your passport (or Certificate of Eligibility), present a written explanation noting the reason
  • Present documents certifying identity (when the application is submitted by proxy)
Application format

(Note 1) Can be printed on standard Japanese A4 paper.
(Note 2) To avoid reducing the size of the copy, uncheck "reduce page to fit paper size (K)" in the print dialog box before printing.
(Note 3) The guarantor form in (2) above is a document that must be submitted when those whose status of residence is established by Appendix 2 of the Immigration Control Act are applying for an extension of period of stay. (For example, (1) spouse (husband or wife) or child of a Japanese citizen, (2) spouse (husband or wife) of a permanent resident, (3) people of Japanese descent/spouse (husband or wife) of a person of Japanese descent).
(Note 4) The Acceptance Certificate for Foreign National Patients in (3) above is a document that must be submitted when staying in Japan for a period of time to receive necessary medical services at a hospital.

Where to apply Contact either the Regional Immigration Services Bureau with jurisdiction over your place of residence, or the Immigration Information Center (Tel: 0570-013904).
Hours Weekdays 9:00 a.m. to 12:00 p.m., and 1:00 p.m. to 4:00 p.m.
(The day or time may vary depending on the procedure, so contact either the Regional Immigration Services Bureau or the
Consultation counter Contact either the Regional Immigration Services Bureau or the Immigration Information Center (Tel: 0570-013904).
Examination criteria Those whose activities include the activities listed in Table 1 of the Immigration Control and Refugee Recognition Act Appendix (excluding activities in rows for diplomats or officials); those with status or position listed in Table 2 of the Appendix (excluding the positions listed in the row for permanent resident); or other reasons that are deemed appropriate for granting an extension of period of stay.
Standard processing period Two weeks to one month
How to appeal N/A

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