Business Manager

Activities that can be performed in Japan:

Managing businesses in Japan related to international trade and/or activities related to business management (excluding management/administrative activities which require legal and accounting service qualifications, as outlined in the Legal and Accounting Services section of the table below).
E.g., managing a corporation, working as a supervisor, and so on.

Documents to be submitted

  Category 1 Category 2 Category 3 Category 4
Classification
(Organization of affiliation)
Institutions/organizations which:
  1. Companies listed on a Japanese stock exchange
  2. Mutual companies operating an insurance business
  3. Local government agencies (foreign or Japanese)
  4. Locally or nationally approved public interest corporations
  5. Companies which fall under clause a or b as stated in the center column of the special supplemental table in Article 1, Paragraph 1 of the Ministerial Ordinance on Highly Skilled Professionals (also known as "innovation companies")
    * Please refer to the "List of Measures to Promote Innovation" in the link above.
  6. Companies that satisfy certain conditions (in Japanese)PDF
Institutions/organizations which:
  • Individuals or organizations whose withheld taxes (as listed in the total statutory report) from the previous year totaled 10 million yen or more
  • Institutions that have received approval to use the online residency application system
Individuals or organizations who have submitted their total statutory report, including their employees’ withheld taxes for earned income from the previous year (excluding those who fall under Category 2) Those who do not meet any of the conditions listed in the other categories.
Documents to be submitted

General

  1. Application form for change of status of residence - 1 copy
    * This form is available at Regional Immigration Services Bureaus.
    You can also access it via this page.
  2. One photograph (4 cm long × 3 cm wide)
    A sharp, clear photo of the applicant facing forward with no hat, cap, or head covering taken against a plain backdrop with no shadows; must have been taken within three months prior to submitting the application.
    The photograph should be attached to the photograph section of the application with the name of the applicant written on the back of the photograph.
  3. Presentation of passport or residence card
  4. A document (or documents) certifying that the applicant falls under one of the categories listed above.

    Category 1 Copy of a quarterly report, or another document (copy) proving that the company is listed on a Japanese stock exchange
    Copy of a document certifying that the institution has been approved by the relevant authorities
    Proof that the "innovation company" falls under clause a or b as stated in the center column of the special supplemental table in Article 1, Paragraph 1 of the Ministerial Ordinance on Highly Skilled Professionals (e.g., a copy of the grant approval notice)
    Document proving that the company meets the aforementioned "certain conditions" (e.g., a copy of the relevant certifications)
    Category 2 Photocopy of the total statutory report, including employees’ withheld taxes for earned income from the previous year (stamped with the seal of the office that accepted it)
    Documentation proving that the institution has received approval to use the online residency application system (emailed notices of approval, etc.)
    Category 3 Photocopy of the total statutory report, including employees’ withheld taxes for earned income from the previous year (stamped with the seal of the office that accepted it)
In principle, no other documents are required for Category 1 and Category 2.
  1. One of the following documents that clearly defines the activities of the applicant:

    In cases where the applicant is assuming a post as an executive member of a Japanese company:

    • (1) Either the articles of incorporation which detail the remuneration for executive members, or the minutes from the general shareholders' meeting in which the remuneration was decided upon (for companies with a compensation committee, then those minutes) - 1 copy

    In cases where the applicant is transferring to the Japanese branch of a foreign company, or assuming a post as an executive member of a Japanese non-corporate organization:

    • (2) Documents from the relevant organization which state the applicant’s position (job description), contract period, and remuneration (letters of dispatch, transfer notices, etc.) - 1 copy

    In cases where the applicant is employed as a manager:

    • (3) Documents which state that the working conditions are compliant with Article 15, Paragraph 1 of the Labor Standards Act, and Article 5 of the Ordinance for the Enforcement of the Labor Standards Act (employment contracts, etc.) - 1 copy
  2. In cases where the applicant is being employed as a manager, documents which certify that they have at least three years' experience in business management (including time spent in graduate school business management courses):

    1. Copy of a resume that clearly outlines the applicant’s skills, experience, and period of time in which they have been employed in their field - 1 copy
    2. Document which clearly outlines the applicant's experience in the field (if including graduate school studies, then a copy of a certificate from the academic institution which shows the time spent being instructed) - 1 copy
  3. One of the following documents that clearly defines the employment activities:

    1. For corporations, a copy of the registration certificate (if the registration has not been completed, then a copy of the articles of incorporation or similar documents which show the intent to start a business) - 1 copy
    2. Informative materials outlining the employer’s history, staff, structure and business operations (including major clients and accomplishments) - 1 copy
    3. Other documents required to support/supplement the information provided above in point (2) - 1 copy
  4. One of the following documents that clearly defines the scale of the business:

    1. If there are more than two employees, then documents related to the paying of wages, residence certificates, etc. - 1 copy
    2. Certificate of registration - 1 copy
      * Not required if submitted in 7 (1)
    3. Other documents which clearly define the scale of the business
  5. Documents which prove the existence of buildings (etc.) being used for business:

    • Copy of the real estate register - 1 copy
    • Copy of the lease agreement - 1 copy
    • Other documents - 1 copy
  6. Copy of the business plan - 1 copy
  7. Recent financial documents (for the current fiscal year) - 1 copy
 
  1. Materials which clearly explain why the total statutory report from the previous year cannot be submitted

    For institutions that do not need to withhold taxes at the source:

    • (1) Certificate from a foreign corporation which proves that taxes do not need to be withheld at the source (or a similar document) - 1 copy

    For institutions other than the above in point (1):

    Notification of the establishment of a payroll office, etc. - 1 copy

    • (2) Either of the following materials:
      1. Statements (copies of dated receipts) which show that income taxes (for retirement, etc.) have been paid over the past three months - 1 copy
      2. Documents which show that approval has been obtained for an exemption of payment - 1 copy
  • "Applicant" refers to a foreign national wishing to enter and reside in Japan.
  • All certificates issued in Japan must have been issued within 3 months prior to the submission of the application.
  • Presentation of proof of identity (certificate of permission to act as a proxy, family register, etc.)
    With regards to the above, if the application is submitted by someone other than the applicant (the person submitting it should refer to this page), proof of identity is required to confirm that the person submitting it is qualified to do so. Even if the application is submitted by someone other than the applicant, presentation of passport or residence card of the applicant as written above in point 3 is required.
  • It should be understood that after the application has been submitted, other materials may be required during the examination process.

Reminders

  1. If the submitted documents are in a foreign language, attach Japanese translations.
  2. As a general rule, submitted documents cannot be returned. If you wish for them to be returned for a special reason, such as difficulty obtaining new originals, make a request for their return at the time of application.
  3. If the scope of your activities changes, please apply for a change in status of residence as soon as possible. If you are not engaged in activities related to your designated status of residence for more than three months, then your status will be revoked.

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