- Application form for permission for permanent residence - 1 copy
* This form is available at Regional Immigration Services Bureaus.
You can also access it via this page.
Photograph (4 cm long x 3 cm wide) - 1 photograph
- A sharp, clear photo of the applicant facing forward with no hat, cap, or head covering taken against a plain backdrop with no shadows; must have been taken within three months prior to submitting the application.
- The photograph should be attached to the photograph section of the application with the name of the applicant written on the back of the photograph.
- Applicants under the age of 16 do not need to submit a photograph.
Statement - 1 copy
- The applicant must provide a document outlining the reasons why they require permission for permanent residence.
- Statements written in languages other than Japanese must include a translation.
- Residence certificate (which lists all the members of the household)
* Please omit the My Number (Individual Number), but include all other information.
One of the following materials, to prove the applicant’s employment status
(1) Those who are employed by a company or other organization:
Certificate of Employment - 1 copy
(2) Those who are self-employed:
* Applicants who are self-employed must provide proof of said employment.
- Either a copy of the applicant's tax return, or the corporations' certificate of registered matters - 1 copy
- Business permit, where applicable - 1 copy
Clarifying documents or other demonstrative materials which detail their employment (no specified format) - as required
Documents outlining the status of the applicant's income and tax payments for the past year (and/or those of their principal supporter).
- While applications made from July 1, 2019 onwards have required the submission of No. 3 tax certificates related to withholding tax/special reconstruction income tax, self-declared income tax/special reconstruction income tax, consumption tax/local consumption tax, inheritance tax, and donation tax, those who applied on or before June 30, 2019 should be aware that they may also be requested to do so during the examination process.
(1) Documents proving the payment status of individual inhabitant taxes
a. Tax certificate (or tax exemption certificate) for individual inhabitant taxes, and a tax payment certificate (showing gross income and taxes paid for one year) for the past year - 1 copy of each
b. Documents proving that the past year of individual inhabitant taxes have been paid in a timely manner (bankbook copies, receipts, etc.)
- These are issued by one's municipal office.
- * If the above certificate being submitted lists both one year of gross income and taxes due (including whether they were paid), no additional documents are necessary.
- * If the application for permission for permanent residence is being submitted immediately after the applicant has spent one year in Japan and the certificates listed above are not yet available, they should submit either copies of their withholding tax slips or paystubs.
- If records are unavailable due to reasons such as having newly entered Japan or having moved recently, please inquire at the nearest Regional Immigration Services Bureau for guidance.
- This applies to applicants whose individual inhabitant taxes were not subject to special collection (deducted from their salary) over the past year.
- Applicants whose individual inhabitant taxes were subject to special collection (deducted from their salary) do not need to submit the documents requested in b. Please submit only the documents requested in a.
(2) Documents proving the payment status of national taxes
Specifically, tax certificates (No. 3) for withholding tax/special reconstruction income tax, self-declared income tax/special reconstruction income tax, consumption tax/local consumption tax, inheritance tax, and donation tax.
- These documents are issued by the tax office with jurisdiction over the applicant's area of residence. For locations of local tax offices and instructions on how to request forms, please visit the National Tax Agency website.
- When requesting No. 3 tax certificates, they will certify that there was no tax payable on the requested item at the time they were issued, so there is no need to specify the date range.
- Please submit tax certificates for each of the five items listed above.
One of the following to prove income
- Bankbook copies - as required
- Equivalent of a above - as needed
Documents outlining the status of the applicant's pension and medical insurance premiums (and/or those of their principal supporter).
- While applications made from July 1, 2019 onwards have required the submission of documents proving the payment status of public pension and medical insurance premiums, those who applied on June 30, 2019 or earlier should be aware that they may also be asked to do so.
- Please submit the following documents pertaining to enrollment in the national pension plan or medical insurance system in the past year. (Applicants who paid into multiple forms of pension and/or medical insurance must submit documents for each one.)
- When submitting documents (including copies) that display a person's pension number, medical insurance number, or other such numbers/symbols that identify the insured person, please black them out well enough to render them illegible.
(1) Documents which prove payment of public pension insurance premiums over the past year
a. "Pension Coverage Regular Notice" (Nenkin Teiki Bin) (a document which list all of the recipient's pension records to date)
- Please thoroughly black out the applicant's personal pension number if it appears on any of the documents being submitted.
- Those who are paying into pension plans other than the national pension plan (such as employee pension plans) should submit the documents listed in either a or b.
- Those who have enrolled in the national pension plan in the past year should submit the documents listed in c, in addition to those from either a or b.
- Applicants who have been paying into their pension plan for the past year do not need to submit item c. If it will be difficult to submit records for the full year (12 months), please explain the circumstances in a separate document (any format), in addition to those from either a or b.
b. Screenshots of Nenkin Net "Monthly Pension Records"
- Those who have received their "Pension Coverage Regular Notice" from the Japan Pension Service (on their 35th, 45th, or 59th birthday) should submit all the documents listed under the "〇ねんきん定期便 (必ずご確認ください)" section of the table of contents.
- Although there is a Pension Coverage Regular Notice which is sent in the form of a yearly postcard, these may not be submitted as evidence, as they do not include all of the applicant's contributions.
- Those who would like a copy of their "Pension Coverage Regular Notice" (Nenkin Teiki Bin) (a document which list all of the recipient's pension records to date) may submit an application with the Japan Pension Service, using the contact information listed below. When submitting an application, please state that "全期間分(封書)を交付希望" - that you would like "documents for the entire period, in a sealed envelope." (It will take around two months to receive the documents.)
Contact information/phone number
Pension Coverage Regular Notice/ Internet Pension number: 0570-058-555 (Navi-Dial)
When calling from a phone that begins with "050": 03-6700-1144
c. National pension insurance premium receipts (copy)
- "Nenkin Net" services are only available in Japanese.
- Nenkin Net services may be accessed via the Japan Pension Service homepage (link provided below). Please be aware that the registration process may take up to five business days.
- Provided that the applicant has paid into the national pension plan for the past year, they may then select the "国民年金の年金記録(各月の納付状況)" (National Pension Payment Records (Monthly Payment Status)) from the "各月の年金記録" (Monthly Pension Records) section, and submit a copy of that screenshot.
- Those who have been enrolled in the national pension plan for the past year should submit a copy of their receipts for that period. If it will be difficult to submit those records, please explain the circumstances in a separate document.
- Applicants who have been continuously paying into the national pension plan for the past year (12 months) and are able to submit a copy of their pension payment receipts do not need to submit the items listed in a and b above.
(2) Documents which prove payment of medical insurance premiums (for the past year)
When submitting documents which display the applicant's medical insurance number or other such numbers/symbols which identify the insured person (including copies), please black them out.
a. Health insurance certificate (for the insured; copy)
b. National health insurance certificate (for the insured; copy)
- Those who are currently registered in a health insurance plan should submit verification.
- Applicants who have been continuously enrolled in health insurance for the past year do not need to submit items b through d.
c. Certificate of national health insurance premium payment (taxed)
- Those who are currently registered in the national health insurance program should submit verification.
d. National health insurance receipts (taxed; copies)
- Those who have been enrolled in the national health insurance plan for the past year should submit verification.
- Those who have been enrolled in the national health insurance plan for the past year should submit a copy of their receipts for that period. If it will be difficult to submit those records, please explain the circumstances in a separate document.
(3) In cases where the applicant owns a business that provides social insurance
If the applicant is a business owner who provides social insurance, they must submit documents proving both the recent payment of public pension and medical insurance premium payments as stated above. Furthermore, they must submit either documents in a or b related to public pension or medical insurance premiums for their business for the period over the past year that they were the business owner.
* For business owners who have difficulty submitting copies of the health insurance documents listed above, please provide either a certificate proving the payment status of social insurance premiums, or an application for their confirmation (issued by the Japan Pension Service). In addition, please also submit documents proving the status of payment of health insurance association management premiums by the health insurance association. These are available at the health insurance association which services one's area of business.
a. Health insurance & employee's pension insurance receipts (copies)
b. Either a certificate of proof of payment or an application for the verification of social insurance premiums (no matter which document is submitted, it should clearly show and prove payment/non-payment)
- The applicant (business owner) must submit copies for the entire one-year period in which they were charged with running the business. If they applicant is unable to submit receipts for the entire period, they should submit the items listed in b below.
- For the application form and more details on how to apply, please refer to the Japan Pension Service website. To obtain a certificate of proof of payment, using the link provided below, go to "1. 社会保険料納入証明書" (Certificate of Social Insurance Payment) and select the "社会保険料納入証明申請書" (Application for Certificate of Social Insurance Payment). Please select "一括用のみ" (Batch Use Only) for the output section and "延滞金含む" (Including Arrears) for the certificate section.
For applications for the verification of social insurance premiums, using the link provided below, go to "2. 社会保険料納入確認書" (Verification of Social Insurance Payment) and select the "社会保険料納入確認 (申請) 書 (未納の有無を確認する場合)" (Application for Verification of Social Insurance Payment (For Payment/Non-Payment by Applicant) form.
- Using the "サイトマップ" (Site Map) on the Japan Pension Service home page, click "年金について(しくみや手続き全般)" (Pensions (Structures & General Procedures); on the "厚生年金保険" (Employees' Pension Insurance) page, click on the "事業主向け情報" (Information for Business Owners) column; select "事業主向け情報(その他)" (Additional Information for Business Owners); and then select "納入証明書・納入確認書" (Payment Certificates & Payment Verification).
Highly Skilled Professional Point Calculation Table
(1) Those who scored 80 points or more when applying for permission for permanent residence based on their activities in their chosen field (Highly Skilled Professional (i) (a), (b), or (c))
(2) Those who have continuously resided in Japan for at least one year as a "highly skilled foreign professional" and have scored 80 points or more.
A copy of the highly skilled professional point calculation results (Appendix No. 27, Form 2)
* These are issued when an applicant receives a Certificate of Eligibility as a "highly skilled foreign professional," or is granted permission to change their status of residence.
(3) Those who have not received a notification regarding their score, as mentioned above in (2)
A document proving they scored 80 points or more when they applied for permission for permanent residence in a previous year, based on their activities in their chosen field (Highly Skilled Professional (i) (a), (b), or (c)) - 1 copy
* For points awarded a year earlier (when applying for permission for permanent residence), please re-calculate based on the current point calculation table. However, in addition to 9 below, please submit the Highly Skilled Professional point calculation table from the previous year, as well as any documents which demonstrate the items subject to points at that time. This does not apply if the applicant is able to prove they had 80 points or more at the time through calculations based on the Highly Skilled Professional point calculation table from the previous year.
Proof for each item in the point calculation
- Please submit documents that can verify a total of 80 points or more. It is not necessary to submit proof for every item listed.
- Those who are submitting a copy of their highly skilled professional point calculation results are not required to submit additional proof.
- Basic examples of proof are written on the highly skilled professional point calculation table. You can access the table here.
- Please submit a request if you wish to reuse documents submitted in the past. You can find the form on this page.
One of the following documents, to prove the applicant's assets
(1) Bankbook copies - as required
(2) Certificate of registered matters for real estate - 1 copy
(3) Documents supporting (1) and (2) - as required
- Presentation of passport
- Presentation of residence card
Materials related to guarantor
(1) Guarantor form
* This form is available at Regional Immigration Services Bureaus.
You can also access it via this page.
(2) Documents pertaining to the guarantor
Please submit the following a through c.
- Documents proving their employment - as required
- Documents proving their income (for the past year) - as required
* The two items listed above should be submitted in conjunction with those requested in point 5 and 6.
- Residence certificate - 1 copy
* When the certificate is the same as the one being submitted by the applicant for point 4, one copy is sufficient.
Documents demonstrating the applicant's contributions to Japan (where available)
(1) Copies of awards, testimonials, accolades, etc. - as required
(2) Letters of recommendation from the applicant's workplace, university, related associations, etc. - as required
(3) Other items which show the applicant's contributions to their chosen field - as required
Submission of proof of identity
* Regarding the above, if the application is being submitted by someone other than the applicant (the person submitting it should refer to this page), proof of identity is required to confirm that they are qualified to do so. Even if the application is submitted by someone other than the applicant, the passport or residence card of the applicant has to be presented, as written above in point 11 and 12.