Notification submitted by the affiliated organization of a specified skilled worker pertaining to changes to the support plan

Name of procedure Notification submitted by the affiliated organization of a specified skilled worker pertaining to changes to a support program
Procedural basis Immigration Control and Refugee Recognition Act, Article 19-18, Paragraph 1, Item 2 (Effective April 1, 2019)
Individuals subject to procedure Organizations with Specified Skilled Workers (i) which have made changes to their support program for Specified Skilled Workers (i)  
Notification period Within 14 days from the date the changes come into effect
Notifier The affiliated organization of the specified skilled worker
Required documents, etc.
  • Notification

    (Note) The following notification format is for reference only, and it is not absolutely necessary to follow this format. However, please use this format where possible, to avoid incomplete notifications.

  • Documentation proving the changes (if necessary)
  • Presentation of proof of identity (or enclose a copy of your identification if you mail it in)

    (Note) The materials to be submitted will vary depending on the content of the notification. (For more information, see Chapter 7 of the "Operational Guidelines for Accepting Foreign National Workers with Specific Skills".) Depending on the content of the notification, additional proof may be required.

Notification items and notification forms
  1. Notification items

    • (1) The name, date of birth, sex, nationality/region, place of residence, and residence card number of the specified skilled worker the notification concerns
    • (2) The date the changes to the support program for Specified Skilled Workers (i) come into effect
    • (3) The contents of the revised support program for Specified Skilled Workers (i)
  2. Notification forms

    Reference Form No. 3-2 - PDF (in Japanese)PDFExcel (in Japanese)ExcelDocument examples (in Japanese)PDF
    Reference Form No. 3-2 (separate sheet) - PDF (in Japanese)PDF Excel (in Japanese)Excel

    * If there are multiple changes or individuals being affected, a separate sheet of paper may be used.

(Reference) If attaching the support plan as proof of the content of the modified support plan
Reference Form No. 1-17 of the support plan PDF (in Japanese)PDFWord (in Japanese)ExcelDocument examples (in Japanese)PDF

(Note) To avoid reducing the size of the copy, uncheck "Reduce page to fit paper size (K)" in the print dialog box before printing.

Where to submit Online:Notifications may be submitted online, through the Immigration Services Agency's e-Notification System. (Click here to be taken to the e-Notification page.) Advance user registration is required.
In person: The Regional Immigration Services Bureau with jurisdiction over the head office address of the organization of affiliation of the specified skilled worker (excluding airport offices). (Contact the Regional Immigration Services Bureau or Immigration Information Center. Tel: 0570-013904.)
Notification by standard mail: Enclose a copy of a document certifying your identity and forward all items to the Regional Immigration Services Bureau with jurisdiction over the head office address of the organization of affiliation of the specified skilled worker. Please write "特定技能届出書在中" in Japanese in red on the front of the envelope.
Counter hours for in-person submission Weekdays from 9:00 a.m. to 12:00 p.m., and 1:00 p.m. to 4:00 p.m. (The day or time may vary depending on the procedure, so contact either the Regional Immigration Services Bureau or the Immigration Information Center. Tel: 0570-013904.)
Notifications may also be submitted by mail.
Consultation counter Regional Immigration Services Bureau or Immigration Information Center. Tel: 0570-013904

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