Notification submitted by the affiliated organization of a specified skilled worker pertaining to the support contract

Name of procedure Notification submitted by the affiliated organization of a specified skilled worker pertaining to a support contract
Procedural basis Immigration Control and Refugee Recognition Act, Article 19-18, Paragraph 1, Item 3 (Effective April 1, 2019)
Individuals subject to procedure Organizations that have newly entered into, modified, or terminated a support contract  
Notification period Within 14 days from the date the above event comes into effect
Notifier The affiliated organization of the specified skilled worker
Required documents, etc.
  • Notification

    (Note) The following notification format is for reference only, and it is not absolutely necessary to follow this format. However, please use this format where possible, to avoid incomplete notifications.

  • Materials proving that a new agreement has been signed or an existing agreement has been modified (as needed)
  • Presentation of proof of identity (or enclose a copy of your identification if you mail it in)

    (Note) Depending on the content of the notification, additional proof may be required.

Notification items and notification forms
  1. Notification items

    Shared notification matters in (1) through (3) below:
    The name, date of birth, sex, nationality/region, place of residence, and residence card number of the specified skilled worker the notification concerns

    • (1) When a support contract is newly entered into
      1. Date of signing of the support contract
      2. Contents of the signed contract
    • (2) When a support contract is modified
      1. Date of modification of the support contract
      2. Contents of the revised contract
    • (3) When a support contract is terminated
      1. Date of termination of the support contract
      2. Reasons for termination
  2. Notification forms

    Reference Form No. 3-3 PDF (in Japanese)PDFExcel (in Japanese)ExcelDocument examples (in Japanese)PDF
    Reference Form No. 3-3 (separate sheet) PDF (in Japanese)PDFExcel (in Japanese)Excel

    * If there are multiple notification matters, a separate sheet of paper can be used.

(References) When attaching a written explanation of the contracted consignment of aid with a registered support organization as proof of the contents of the newly signed/recently modified contract
Explanation of the Contracted Consignment of Aid with the Registered Support Organization (Reference form No. 1-18) PDF (in Japanese)PDFWord (in Japanese)ExcelDocument examples (in Japanese)PDF

(Note) To avoid reducing the size of the copy, uncheck "Reduce page to fit paper size (K)" in the print dialog box before printing.

Where to submit Online:Notifications may be submitted online, through the Immigration Services Agency's e-Notification System. (Click here to be taken to the e-Notification page.) Advance user registration is required.
In person:The Regional Immigration Services Bureau with jurisdiction over the head office address of the affiliated organization of the specified skilled worker (excluding airport offices). (Contact the Regional Immigration Services Bureau or Immigration Information Center. Tel: 0570-013904.)
Notification by standard mail: Enclose a copy of a document certifying your identity and forward all items to the Regional Immigration Services Bureau having jurisdiction over the head office address of the affiliated organization of the specified skilled worker. Please write "特定技能届出書在中" in Japanese in red on the front of the envelope.
Counter hours for in-person submission Weekdays from 9:00 a.m. to 12:00 p.m., and 1:00 p.m. to 4:00 p.m. (The day or time may vary depending on the procedure, so contact either the Regional Immigration Services Bureau or the Immigration Information Center. Tel: 0570-013904.)
You can also submit the notification by mail.
Consultation counter Regional Immigration Services Bureau or Immigration Information Center. Tel: 0570-013904

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