Notification submitted by the affiliated organization of a specified skilled worker pertaining to employment difficulties

Name of procedure Notification submitted by the affiliated organization of a specified skilled worker pertaining to employment difficulties
Procedural basis Immigration Control and Refugee Recognition Act, Article 19-18, Paragraph 1, Item 4 and Regulation for Enforcement of the Immigration Control and Refugee Recognition Act, Article 19-17, Paragraph 6, Item 2 (Effective April 1, 2019)
Individuals subject to procedure Affiliated organizations of specified skilled workers that are having difficulties continuing to accept foreign national workers with specified skills for management reasons, or due to the death, illness/injury, absence (whereabouts unknown), or repatriation of foreign national workers with specified skills.  
Notification period Within 14 days from the date the above event comes into effect
Notifier The affiliated organization of the specified skilled worker
Required documents, etc.
  • Notification

    (Note) The following notification format is for reference only. You do not necessarily need to follow this format. However, please use this format where possible to avoid incomplete notifications.

  • Presentation of proof of identity (or enclose a copy of your identification if you mail it in)

    (Note) Depending on the content of the notification, additional proof may be required.

Notification items and notification forms
  1. Notification items

    • (1) The name, date of birth, sex, nationality/region, place of residence, and residence card number of the specified skilled foreigner
    • (2) The reasons for the difficulty in acceptance, as well as the time and cause of the difficulty
    • (3) Current status of the specified skilled worker
    • (4) Measures for the continuation of the activities of the specified skilled worker
  2. Notification forms

    Reference Form No. 3-4 PDF (in Japanese)PDFExcel (in Japanese)ExcelDocument examples (in Japanese)PDF
    Reference Form No. 3-4 (separate sheet) PDF (in Japanese)PDFExcel (in Japanese)Excel

    * If there are multiple relevant individuals, you can use a separate sheet of paper.

This notification should be made prior to the termination of the specified skilled worker’s employment contract and prior to the notification of said termination.
If, for some unavoidable reason, the notification cannot be submitted prior to contract termination, submit it along with the notice of termination of the specified skilled worker’s contract.

(Note) To avoid reducing the size of the copy, uncheck "Reduce page to fit paper size (K)" in the print dialog box before printing.

Where to submit Online:Notifications may be submitted online, through the Immigration Services Agency's e-Notification System. (Click here to be taken to the e-Notification page.) Advance user registration is required.
In person:The Regional Immigration Services Bureau with jurisdiction over the head office address of the affiliated organization of the specified skilled workers (excluding airport offices).  (Contact the Regional Immigration Services Bureau or Immigration Information Center. Tel: 0570-013904.)
Notification by standard mail: Enclose a copy of a document certifying your identity and forward it to the Regional Immigration Services Bureau having jurisdiction over the head office address of the affiliated organization of the specified skilled workers. Please write "特定技能届出書在中" in Japanese in red on the front of the envelope.
Counter hours for in-person submission Weekdays from 9:00 a.m. to 12:00 p.m., and 1:00 p.m. to 4:00 p.m. (The day or time may vary depending on the procedure, so contact either the Regional Immigration Services Bureau or the Immigration Information Center. Tel: 0570-013904.)
You can also submit the notification by mail.
Consultation counter Regional Immigration Services Bureau or Immigration Information Center. Tel: 0570-013904

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