Notification submitted by the affiliated organization of a specified skilled worker pertaining to the status of implementation of the support system

Name of procedure Notification submitted by the affiliated organization of a specified skilled worker pertaining to the status of implementation of the support system
Procedural basis Immigration Control and Refugee Recognition Act, Article 19-18, Paragraph 2, Item 2 (Effective April 1, 2019)
Individuals subject to procedure The affiliated organization accepting a Specified Skilled Worker (i) (excluding when complete implementation of a conforming Specified Skilled Worker (i) Support Plan is assigned to a registered support organization by contract)  
Notification period Once a quarter, within 14 days of the first day of the following quarter
The quarters are defined as follows:
(1) First quarter: January 1 to March 31
(2) Second quarter: April 1 to June 30
(3) Third quarter: July 1 to September 30
(4) Fourth quarter: October 1 to December 31
Notifier Affiliated organization of the specified skilled worker
Required documents, etc.
  • Notification form

    (Note) The following notification format is for reference only. You do not necessarily need to follow this format. However, please try to use this format when possible to avoid incomplete notifications.

  • Presentation of proof of identity (or enclose a copy of your identification if you mail it in)

    (Note) Depending on the content of the notification, additional proof may be required.

Notification items and notification forms
  1. Notification items

    The implementation status of the conforming Specified Skilled Worker (i) Support Plan

  2. Notification forms

    Reference Form No. 3-7 - PDF (in Japanese)PDFWord (in Japanese)ExcelDocument examples (in Japanese)PDF
    Reference Form No. 3-7 (Separate sheet) - PDF (in Japanese)PDFWord (in Japanese)Excel

    * If there was more than one foreign national being supported as a Specified Skilled Worker (i) during that time (using the same systems), then please use the attached register.

    For instructions on filling out the notification and on the documents to be submitted, refer to the Q&A (in Japanese). (PDF)

(References) If a lifestyle orientation confirmation sheet is attached as a "Lifestyle Orientation" material:
Reference Form No. 5-8 of the Lifestyle Orientation Confirmation Form - PDF (in Japanese) PDF Word (in Japanese) Word

(References) If a consultation record is attached as a "Consultation Details and Results" material:
Consultation Records Reference Form No. 5-4 PDF (in Japanese) PDF Word (in Japanese)WordCompleted example (in Japanese) PDF

(References) If a Regular Interview Report is attached as a "Periodic Interview" material:
Reference Form 5-5 of the Periodic Interview Report - PDF (in Japanese) PDF Word (in Japanese) Word
Reference Form 5-6 of the Periodic Interview Report - PDF (in Japanese) PDF Word (in Japanese) Word

(Note) To avoid reducing the size of the copy, uncheck "Reduce page to fit paper size (K)" in the print dialog box before printing.

Where to submit Online:Notifications may be submitted online, through the Immigration Services Agency's e-Notification System. (Click here to be taken to the e-Notification page.) Advance user registration is required.
In person:The Regional Immigration Services Bureau (excluding airport offices) with jurisdiction over the head office address of the affiliated organization of the specified skilled worker. (Contact the Regional Immigration Services Bureau or Immigration Information Center. Tel: 0570-013904.)
Notification by standard mail: Enclose a copy of a document certifying your identity and forward it to the Regional Immigration Services Bureau with jurisdiction over the head office address of the affiliated organization of the specified skilled worker. Please write "特定技能届出書在中" in Japanese in red on the front of the envelope.
Counter hours for in-person submission Weekdays from 9:00 a.m. to 12:00 p.m., and 1:00 p.m. to 4:00 p.m. (The day or time may vary depending on the procedure, so contact either the Regional Immigration Services Bureau or the Immigration Information Center. Tel: 0570-013904.)
You can also submit the notification by mail.
Consultation counter Regional Immigration Services Bureau or Immigration Information Center. Tel: 0570-013904

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