Notification submitted by the affiliated organization of a specified skilled worker pertaining to their status of employment

Name of procedure Notification submitted by the affiliated organization of a specified skilled worker pertaining to their status of employment
Procedural basis Immigration Control and Refugee Recognition Act, Article 19-18, Paragraph 2, Item 1 (Effective April 1, 2019)
Individuals subject to procedure Affiliated organization of a specified skilled worker  
Notification period Once a quarter, within 14 days of the first day of the following quarter
The quarters are defined as follows:
(1) First quarter: January 1 to March 31
(2) Second quarter: April 1 to June 30
(3) Third quarter: July 1 to September 30
(4) Fourth quarter: October 1 to December 31
Notifier Affiliated organization of a specified skilled worker
Required documents, etc.
  • Notification form

    (Note) The following notification format is for reference only. You do not necessarily need to follow this format. However, please try to use this format when possible to avoid incomplete notifications.

  • Presentation of proof of identity (or enclose a copy of your identification if you mail it in)

    (Note) Depending on the content of the notification, additional proof may be required.

Notification items and notification forms
  1. Notification items

    • (1) The total number of specified skilled workers who were accepted during the notification period
    • (2) The name, date of birth, sex, nationality/region, place of residence, and residence card number of the notifying specified skilled worker
    • (3) The number of days on which the notifying specified skilled worker conducted the specified skilled worker activities, the location of those activities, and details of the work conducted
    • (4) The name and address of the company receiving dispatched workers if the notifying specified skilled worker is a dispatched worker
  2. Notification forms

    Reference Form No. 3-6 - PDF (in Japanese)PDFWord (in Japanese)ExcelDocument examples (in Japanese)PDF

    For instructions on filling out the notification and on the documents to be submitted, refer to the Q&A (in Japanese). (PDF)

(Note) To avoid reducing the size of the copy, uncheck "Reduce page to fit paper size (K)" in the print dialog box before printing.

Where to submit Online:Notifications may be submitted online, through the Immigration Services Agency's e-Notification System. (Click here to be taken to the e-Notification page.) Advance user registration is required.
In person:The Regional Immigration Services Bureau (excluding airport offices) with jurisdiction over the head office address of the affiliated organization of the specified skilled worker. (Contact the Regional Immigration Services Bureau or Immigration Information Center. Tel: 0570-013904.)
Notification by standard mail: Enclose a copy of a document certifying your identity and forward it to the Regional Immigration Services Bureau with jurisdiction over the head office address of the affiliated organization of the specified skilled worker. Please write "特定技能届出書在中" in Japanese in red on the front of the envelope.
Counter hours for in-person submission Weekdays from 9:00 a.m. to 12:00 p.m., and 1:00 p.m. to 4:00 p.m. (The day or time may vary depending on the procedure, so contact either the Regional Immigration Services Bureau or the Immigration Information Center. Tel: 0570-013904.)
You can also submit the notification by mail.
Consultation counter Regional Immigration Services Bureau or Immigration Information Center. (Tel: 0570-013904)

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