Notification of acceptance of mid to long-term residents with the "Student" status of residence

Name of procedure Notification of acceptance of mid to long-term residents with "Student" status of residence
Procedural basis Immigration Control and Refugee Recognition Act, Article 19-17 and Regulation for Enforcement of the Immigration Control and Refugee Recognition Act, Article 19-16
Individuals subject to procedure Organizations accepting mid to long-term residents (link in Japanese) with "student" status of residence  
Notification period Within 14 days from May 1 and November 1 of each year
Notifier Staff of the affiliated organization of the mid to long-term resident with "student" status of residence
Required documents, etc.
  • Notification form
    (Note) Any format is acceptable for notifications. Sample forms are provided below for convenience.
  • Presentation of documents or other materials proving identity
    (Note) The submission of documentation certifying the notification matters is not required.
Notification items
  • Matters written in the notification form
    The name, date of birth, sex, country/region, address, and residence card number of the mid to long-term resident accepted as of May 1 and November 1
    Notification reference forms
     For notification of acceptance status - PDF (in Japanese/English)PDF Excel (in Japanese/English)Excel
     Attached list (list of subjects of notification) - PDF (in Japanese/English)PDF Excel (in Japanese/English)Excel
    (Note 1) Can be printed on standard Japanese A4 paper.
    (Note 2) To avoid reducing the size of the copy, uncheck "Reduce page to fit paper size (K)" in the print dialog box before printing.
Where to submit Internet: You can submit the notification via the internet by using the Immigration Services Agency's e-Notification System. Advance user registration is required.
Counter: The Regional Immigration Services Bureau with jurisdiction over your place of residence (Please contact a Regional Immigration Services Bureau or an Immigration Information Center (Tel: 0570-013904).)
Mail: Please send the notification to the Registration Department, Tokyo Regional Immigration Services Bureau. Please write "届出書在中" in Japanese in red on the front of the envelope.
    Yotsuya Tower 14F, 1-6-1 Yotsuya, Shinjuku-ku, Tokyo, 160-0004
          東京出入国在留管理局在留管理情報部門届出受付担当 (written in Japanese)
Counter hours for in-person submission Weekdays from 9:00 a.m. to 12:00 p.m., and 1:00 p.m. to 4:00 p.m. (The day or time may vary depending on the procedure, so contact either the Regional Immigration Services Bureau or the Immigration Information Center (Tel: 0570-013904).)
Consultation counter Regional Immigration Services Bureau or Immigration Information Center (Tel: 0570-013904)

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