Memorandum of Cooperation (Bilateral Agreement) regarding specified skilled workers

Memorandum of Cooperation

The Memorandum of Cooperation with dispatching countries has been established to maintain smooth and proper employment of specified skilled workers in Japan.

(Listed in the order in which the Memorandum of Cooperation was published.)

The procedures for each country

Please refer to the flowcharts below for the overall procedure flow for employing specified skilled workers in Japan. (This page will be updated as required.)

* As of May 25, 2021

The handling of applications for the Certificate of Eligibility and applications for a change of status of residence

Countries that have signed a Memorandum of Cooperation ("MOC") with Japan each have their own procedures for dispatching specified skilled workers. These were determined based on each country’s domestic regulations, and applicants may be able to request documents that certify that they followed these procedures.

Applicants from countries that require Japan to check the aforementioned documents upon employing specified skilled workers under the MOC must submit the relevant documents while applying for a Certificate of Eligibility and a change of status of residence ("residency applications"). Please refer to point 1 below "Countries that require document submissions during residency applications" for the full list of relevant countries and documents to be submitted.

Even if the applicant is from a country where the MOC does not have such stipulations and thus does not require them to submit the relevant documents, there may be specific procedures for dispatching specified skilled workers based on each country’s domestic regulations. These procedures are conducted solely by the dispatching country and are not related to residency applications on the Japanese side. However, we have listed such countries and their dispatch procedures for reference. Please refer to point 2 below "Countries that do not require document submissions during residency applications but have specific dispatch procedures" below.

If document submission requirements or dispatch procedures are put in place in the future in the countries that have signed an MOC with Japan but are not listed below, we will update the website as soon as we are informed of the full details. If the country is not listed below, residency applications will be accepted in accordance with the Immigration Control Act even if the relevant procedures are currently being prepared in the dispatching country. (In other words, if new procedures are being prepared in the applicant’s home country while their residency applications are being filed, they do not need to submit documents that certify that they followed the dispatch procedures in their own country.)
* The information on this page covers countries that have signed an MOC with Japan. However, Japan is also able to accept specified skilled workers from countries that have not signed an MOC.

  1. Countries that require their own documents to be submitted during residency applications:

    The following are samples of documents issued by each country that must be submitted when applying for residency, as well as when they must be submitted.

    Kingdom of Cambodia

    Documents to be submitted: registration certificate (sample - PDF)PDF
    Applicable from: August 5, 2019

    Kingdom of Thailand

    Documents to be submitted: an employment contract approved by the Office of Labour Affairs at the Royal Thai Embassy in Japan *
    * This applies to Thai nationals who have completed Technical Intern Training (ii) or Technical Intern Training (iii) and wish to change their status of residence to "Specified Skilled Worker."
    Applicable from: July 27, 2020

    Socialist Republic of Vietnam

    Documents to be submitted: recommendation certificate (list of Specified Skilled Workers) (in the format of Form 1 (PDF; in Japanese)PDF or Form 2 (PDF; in Japanese)PDF specified in the MOC and approved by the Vietnamese government)
    Applicable from: February 15, 2021

    Notes

    • If applying for a Certificate of Eligibility related to the "Specified Skilled Worker" status of residence on or after February 15, 2021, the applicant must acquire nominee approval from DOLAB beforehand (Form 1) and submit this and other required documents to a Regional Immigration Services Bureau.
      Furthermore, if applying to change their status of residence to "Specified Skilled Worker," the applicant must acquire nominee approval from the Embassy of the Socialist Republic of Vietnam in Japan beforehand (Form 2) and submit this and other required documents to a Regional Immigration Services Bureau. Those who are currently residing in Japan under a "Specified Skilled Worker" status of residence are not required to submit another nominee list. Therefore, those applying for a change in status of residence (due to a transfer or a change in their field or accepting organization; within the "Specified Skilled Worker" status of residence) and those applying for a renewal of period of stay are not required to submit a nominee list.
    • The nominee list will also be approved for those who are expected to complete technical intern training or coursework at an educational institution (graduation) and wish to change their status of residence to "Specified Skilled Worker." However, when approved by the Embassy of the Socialist Republic of Vietnam in Japan, it must include a statement that training is expected to be completed (or they are expected to graduate) on the nominee list.
      If this statement is included when submitting the recommendation certificate to a Regional Immigration Services Bureau, former students are asked to submit documents issued by the educational institution proving completion of coursework, along with other required documents.
      Former technical interns are not required to submit documents proving the completion of technical intern training; the documents demonstrating acceptable completion of Technical Intern Training (ii) will suffice.
    • Please use the contact information listed under "Socialist Republic of Vietnam" on the "Contact information for each country" page if you have any questions regarding the nominee list procedures.
    • From April 12, 2021, applications for changes in status of residence made by Vietnamese nationals who are currently residing in Japan will be handled based on the standards listed below (for the time being).
      1. Those with the "Technical Intern Training" status of residence
        A nominee list must be submitted.
      2. Those with the "Student" status of residence

        (1) For those who have completed/are due to complete a two-year (or longer) course of study:
        A nominee list must be submitted.

        (2) For those who have completed/are due to complete a course of study shorter than two years:
        While a nominee list is not necessary, a document proving the completion (or near-completion) of said course will be required (a graduation certificate, etc.).

        (3) For those who are currently enrolled in or who have recently withdrawn from school:
        While a nominee list is not necessary, a document proving either the applicant's current or previous enrollment status (a certificate of enrollment/withdrawal, etc.) will be required.

      3. Those with a status of residence other than "Technical Intern Training" or "Student"
        A nominee list is not required.
  2. Countries that do not require document submissions during residency applications but have specific dispatch procedures (for reference):

    Republic of the Philippines

    Dispatch procedures:

    • In order for Japan’s accepting organization to accept a Philippine national as a Specified Skilled Worker, they must first submit the required documents to the Philippine Overseas Labor Office (POLO) for assessment and become registered by the Philippine Overseas Employment Administration (POLO) as part of the dispatch procedures on the Philippine side.
    • Documents submitted to the POLO must follow the specified format.
      Please refer to the POLO link for specific details regarding the required documents and the formatting specifications.
      https://polotokyo.dole.gov.ph/specified-skilled-workers-1-2/(links to an external page)
    • In addition, Philippine nationals must obtain an Overseas Employment Certificate (OEC) from the POEA and present the OEC when departing the Philippines.
    • Please use the contact information listed in the "contact information for each country" if you have any questions about the procedures on the Philippine side.

    Federal Democratic Republic of Nepal

    Dispatch procedures:

    • If the applicant departs from Japan with re-entry permission (including special re-entry permission) and temporarily returns to Nepal after obtaining a "Specified Skilled Worker" status of residence or changing their status of residence to "Specified Skilled Worker," they must obtain a permit for overseas employment from the Japan section of the Department of Labour in the Ministry of Labour, Employment and Social Security and present it upon departure from Nepal.
    • Please use the contact information listed under "Nepal" on the "contact information for each country" if you have any questions about obtaining a permit for overseas employment.

    Republic of Indonesia

    Dispatch procedures:

    • Indonesia has strongly requested for the accepting organization in Japan to register on the "Employment Information System (IPKOL)," a job portal operated by the Indonesian government, before posting job listings aimed at Indonesian nationals. According to the Indonesian side, there are many Indonesian nationals who are interested in the Specified Skilled Worker System, and those wishing to work in Japan use IPKOL to search for job listings. It is possible to register for the system online.
      (IPKOL home page) https://ayokitakerja.kemnaker.go.id You will be taken to an external page.
    • According to the Indonesian side, no fees are required to register on IPKOL and upload job postings.
    • Indonesian nationals who have received a Certificate of Eligibility in relation to their status of residence as a "Specified Skilled Worker" must register online on the Indonesian government’s Computerized Overseas Workers System (SISKOTKLN), obtain the ID number issued upon successful registration, and submit a visa application to the Japanese Embassy or Consulate in Indonesia before applying for a visa to travel to Japan.
    • According to the Indonesian side, no fees are required to register on IPKOL and upload job postings.
      (SISKOTKLN URL) http://siskotkln.bnp2tki.go.id/(links to an external page)
    • Please use the contact information listed under "Republic of Indonesia" on the "contact information for each country" if you have any questions about SISKOTKLN or IPKOL registration.
      (The contact information for the Embassy of Japan in Indonesia and the expected procedure within Indonesia for the employment of new specified skilled workers as detailed by the Embassy)
      https://kemlu.go.id/tokyo/en/read/alur-proses-ssw-bagi-newcomer-pekerja-baru/4338/etc-menu(links to an external page)

    Republic of the Union of Myanmar

    Dispatch procedures:

    • Due to regulations in the Republic of the Union of Myanmar, Myanmar nationals who intend to enter Japan as a specified skilled worker must first apply for an Overseas Worker Identification Card (OWIC) at the Ministry of Labour, Immigration and Population (MOLIP) if they are to work overseas.
    • Myanmar nationals who have signed an employment contract and are residing in Japan must submit a passport (renewal) application at the Embassy of the Republic of the Union of Myanmar in Japan.
    • Please use the contact information listed under "Myanmar" on the "contact information for each country" if you have any questions about the procedures on the Myanmar side.

    Mongolia

    Dispatch procedures:

Authorized dispatching organization

Please see below for information on dispatching organizations that are authorized by the foreign governments. (Updated as required.)

Contact information for each country

Please refer to the file below for the contact details regarding the dispatch process for specified skilled workers from foreign countries with which Japan has signed the Memorandum of Cooperation. (This page will be updated as required.)
These should be your first point of contact for questions regarding procedures that specified skilled workers must follow in their home country, such as permits that must be obtained in their home country, prior to them working overseas (in Japan).

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