Notification from the organization of affiliation

For residence card holders: things to know about the Residency Management System

Notifications regarding mid to long-term residents with work-related statuses of residence or the "Trainee" status of residence

Organizations (excluding those that are required to report the employment status of foreign nationals based on the Employment Measures Act) that accept mid to long-term residents who reside in Japan based on a work-related status of residence, such as "Engineer/Specialist in Humanities/International Services” (excluding "Artist," "Religious Activities," "Journalist," and "Technical Intern Training"), or the "Trainee" status of residence are required to make every effort to notify the Minister of Justice within 14 days of the reason for the beginning (employment/appointment of officers, etc.) or ending (dismissal, resignation, etc.) of their employment.

Notifications pertaining to students

Educational institutions that accept mid to long-term residents who are international students with the status of residence of "Student" must take all effort to notify the Minister of Justice within 14 days of the beginning (admission/transfer, etc.) or ending (graduation/withdrawal, etc.) of the enrollment of the student.
Educational institutions that accept students must also make every effort to notify the Minister of Justice of the status of acceptance of students within 14 days of May 1 and November 1 every year (notification of acceptance status of students).

How to submit a notification

Please submit the notification from the organization of affiliation to the Minister of Justice by one of the following methods.

  • By appearing at a Regional Immigration Services Bureau
  • By mail to the Tokyo Regional Immigration Services Bureau
  • By submitting it through the e-Notification System (*registration required at a Regional Immigration Services Bureau)

When submitting notifications from the organization of affiliation through the e-Notification System, please download the affiliated organization registration template from the following link, fill out the required fields, and complete your user registration at the nearest Regional Immigration Services Bureau.

Group of foreign nationals
Top of page